Required Forms and Information for Part-time Staff

·         Orientation Check List for Part-time Staff (PDF / 214 KB)

Use this check sheet to ensure that all required forms are completed prior to scheduling appointment with HR Director, Jane Goatley.

·         Background Check Form (PDF / 115 KB)

In accordance with KRS Chapter 164.281 as amended by House Bill 3, Section 19) KCTCS shall conduct background checks on all initial hires prior to their employment for all KCTCS positions. For purposes of this KCTCS Human Resources Procedure in compliance with KRS Chapter 164.281 (House Bill 3), the term “initial hires” is set forth as “those individuals who have not worked for KCTCS within the 365 days prior to their hiring/rehiring at KCTCS.” Therefore, for former employees who are to be rehired within one year of their previous date of separation from employment at KCTCS, a criminal background check does not have to be conducted.

·         Personal Data Sheet (XLS / 50 KB)

·         Employee/Student Confidentiality Form (PDF / 110 KB)

·         I-9 with supporting documentation  (PDF /407.89 KB)

The I-9 has been created by the Immigration and Naturalization Service (INS) to verify that an individual is indeed eligible to work in the U.S. Therefore, all employers are required by the government to obtain the information on this form before hiring an individual.

·         W-4 (PDF / 223.47 KB)

The W-4 form allows your employer to withhold the correct amount of Federal income tax from your salary.

·         K-4 (PDF / 17.6 KB)

The K-4 Employee's Withholding Allowance Certificate is a legal form that shows your withholding allowances for the state of Kentucky and is required by the state for tax purposes.

·         KCTCS Human Resources Policy Handbook Acknowledgement Form (PDF / 26 KB)

Before signing the above Human Resources Policy Handbook Acknowledgement Form please review the KCTCS Policy Handbook.(PDF  / 176.76 KB)

·         Direct Deposit Form with voided check (DOC / 54 KB)

Direct deposit is mandatory. Direct deposit means that your paycheck is automatically deposited into your bank account. You need to fill out this form so that the College is authorized and has the correct information to make sure your paycheck can be deposited promptly on payday.

·         Drug Free Policy Notification (DOC / 211 KB)

·         Computer Account Usage Agreement  (DOC / 30.5 KB)

·         Harassment-Free Brochure Acknowledgement (DOC / 32 KB)

Before signing the above Harassment-Free Brochure Acknowledgement please review the KCTCS Harassment Fee Workplace Brochure. (PDF / 665.10 KB)

·         On-line Sexual Harassment Training 

Please complete the on-line sexual harassment training. The training will take approximately 30 minutes.

·         Nepotism Disclosure Form (DOC / 30 KB)

·         Workers' Compensation Guide to Possible Biohazards (DOC / 28 KB)

·         New Hires Form (DOC / 27 KB)

·         Payroll Time Report (DOC / 115 KB)

Payday is normally the 15th and 30th day of the month. Employees are paid on an arrears basis. (Example: Time worked the 1st through the 15th are paid on the 30th of that month; time worked the 16 through the end of the month are paid on the next month.)

·         ID Card

See HR for form

·         Safety Manual (PDF / 143 KB)

·         PeopleSoft Faculty, Staff Self Service Account Access Information

Employee self service in PeopleSoft is now available to all employees. Employee self service allows Faculty and Staff the ability to see selected PeopleSoft Human Resources and Payroll data online from any PC via the internet. To access the sign-on page for PeopleSoft Self Service, use the following Link: https://employees.kctcs.edu/