Budget

Information Services

Institutional Effectiveness and Strategic Planning

Student Billing

Purchasing/Accounts Payable

Check Requests

Procurement Card

Acceptable Purchases

Restrictions

Cardholder Responsibilities

ProCard Quick Reference

Procurement Card Program

Travel

Employee Reimbursement

Maintenance & Operations

Facility Planning/Energy Management

Asset Management

Small dollar purchases:

• Maximum default of $3,000 per transaction.
• Single item purchases limited to $500.

Employee conference registration and airline tickets:  A procard should be used in lieu of an employee making the purchase from personal funds and requesting reimbursement on a travel voucher. 

Refreshments, meals or accommodations:  When using a procard, a BA50 must be completed and attached to the cardholder statement.  For more information, see BP 1.13 and BP 1.14. 

ProCards may be used to make purchases at a KCTCS Bookstore.  Any other internal transactions within KCTCS must be processed via a journal entry. 

Registration fees, annual subscriptions to magazines, periodicals, and advance payment of equipment maintenance agreements.  Must be within transaction limits of ProCard.

Conditional Use: 

• Building maintenance or repairs – Contractor must have a Certificate of Liability Insurance on file with KCTCS purchasing.  Must be in compliance with BP 2.6.
• Gasoline – ProCard can be used to purchase gasoline only on an exception or emergency basis.