Budget

Information Services

Institutional Effectiveness and Strategic Planning

Student Billing

Purchasing/Accounts Payable

Check Requests

Procurement Card

Travel

Employee Reimbursement

Maintenance & Operations

Facility Planning/Energy Management

Asset Management

An employee reimbursement  may be used to reimburse an employee for out-of-pocket expenses that are not travel related and for which a ProCard cannot be used.  When requesting reimbursement, an Employee Reimbursement form (BA2) must be completed and forwarded to Amy Spears at the Leestown Campus.  It will then be processed and forwarded on to KCTCS for payment.

Employee Reimbursement form requirements:

• Employee name and remit address
• Social Security number of the claimant
• Date requested
• Valid budget string
• Employee signature and date signed
• Signature of employee's supervisor or individual having budget authority

Limit $500

Justification to why the ProCard could not be used must be provided. 

Employee must provide justification of expenditures. 

All related original receipts must be attached. 

When submitting an employee reimbursement for meeting rooms, meals, and refreshments, Form BA50 needs to be attached.  For additional information regarding the BA50, see B.P. 1.13 and B.P. 1.14.