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BCTC Facilities Maintenance Action Plan

BCTC Facilities Maintenance Action Plan

Mission Statement

The maintenance department of the Bluegrass Community and Technical College will provide support services for the purpose of maintaining a well-functioning and safe facility that is conducive to a quality learning and work environment for all who come in contact with the college. The maintenance department will conduct all its business in a manner that is integral to the overall mission of the community college and provide assistance to all who require the services of the maintenance department.

Goals

  • Professionally maintain all BCTC facilities.
  • Maintain a high rate of employee retention through team based organization.
  • Continuing employee education through site based training.
  • Maintain all facilities to the highest standard.
  • Adhere to the highest standards of safety.

Maintenance Staff

  • The maintenance department is staffed by six (6) maintenance mechanics, two (2) assistant supervisors, two (2) maintenance workers, and one (1) full-time Director of Maintenance and Operations.
  • Maintenance staff will be distributed among all 6 campuses according to need.

Maintenance Staff responsibilities

  • Performs maintenance repairs on BCTC facilities and equipment, including HVAC, plumbing, electrical, carpentry, and vehicle maintenance.
  • Performs daily operations including moving furniture, equipment, and setting up rooms for special events and meetings.
  • Performs safety inspections as needed and quickly responds to any safety issues.
  • Performs preventative maintenance on facilities and equipment.
  • Any other duties as assigned by the Director.

Assistant Supervisor Responsibilities

  • Assists M&O Director in supervising staff.
  • Maintains the M&O work order and PM database.
  • Responds to any faculty, staff, and student concerns in the absence of the Director.
  • Orders supplies for maintenance as needed.
  • Performs maintenance repairs on BCTC facilities and equipment, including HVAC, plumbing, electrical, carpentry, and vehicle maintenance.
  • Performs daily operations including moving furniture, equipment, and setting up rooms for special events and meetings.
  • Remains on call 24/7
  • Performs safety inspections as needed and quickly responds to any safety issues.
  • Performs preventative maintenance of facilities and equipment.
  • Any other duties as assigned by the Director.

M&O Supervisor Responsibilities

  • Coordinates the overall management of the facilities regarding maintenance and operations for multiple campuses.
  • Plans, schedules, and manages any minor renovation projects.
  • Responsible for the completion of all special projects assigned by the Vice President of Finance and Operations and the Dean of Operations.
  • Completes the annual PPE’s for the maintenance staff.
  • Performs safety inspections as needed and quickly responds to any safety issues.
  • Performs routine building inspections for maintenance issues.
  • Maintains the annual M&O budget.
  • Responsible for completing any M&O related paperwork.
  • Inspects work of employees, handles disciplinary issues, and coordinates training of employees under their supervision.

M&O Work Order Requests

  • Any work order requests from faculty, staff, or students should be submitted via the M&O work order system.
  • The M&O work order system is a Web based program and is accessible from any computer at http://legacy.bluegrass.kctcs.edu/ites/, by using individual email credentials to log into the system.
  • M&O will respond to individual work requests within two (2) business days, unless a specific date is indicated that the work is to be done. Most jobs should be completed within two (2) weeks unless there are extenuating circumstances. Emergency Calls
  • For work requests that require immediate attention, contact the M&O office at extension 56512 for Cooper and Newtown Campuses or 56740 for Leestown Campus.
  • Any emergency calls concerning police, fire, or ambulance service should be to 911.
  • After hours phone number: Michael Ball 859-509-4556 Preventative Maintenance Program
  • The M&O Department currently has a preventative maintenance program in place to aid in maintaining all equipment associated with BCTC facilities.
  • The PM program is a Microsoft Access based program.
  • The PM program is executed on a monthly basis.
  • All PM’s are recorded in the data base for proper record keeping.

Contracted Items

  • The M&O Department strives to complete as much work in-house as possible, but there are some items contracted as follows:
    • HVAC (by KCTCS contractor, Alpha Mechanical).
    • Any electrical work requiring a licensed electrician.
    • Any plumbing, mechanical, or building renovations requiring a licensed contractor.
    • Any work that is beyond scope of the M&O department, i.e., too large of a job or requiring expertise in an area M&O does not have.

M&O Work Schedule

The maintenance department is open Monday through Friday 7:00 AM until the last class has dismissed, normally 10 PM, but does change based on class schedule.