Grant Process

Grant Proposal Route

• Proposal Route (PDF 18kb)
• Decision Making Worksheet (PDF 52kb)
• Preliminary Approval Form (PDF 17kb)
• Grants Manual (PDF 148kb)

Step 1: Development and Discussion of Idea

2 – 12+ months prior to deadline

• Review the literature
• Discuss idea with Program Coordinator and Assistant Dean
• Identify other faculty/staff with similar interests
• Write one-page preliminary proposal with budget estimate

Step 2: Identify Funding Sources

2 – 12+ months prior to deadline

• Get assistance from Grants Director
• Get on the Internet
• Contact potential sponsors and ask questions

Step 3: Preliminary Approval

1 –3 months prior to deadline

• Submit preliminary approval form and pre-proposal to Grants Director

Step 4: Formal Proposal Development Start at least

Start at least 2 months prior to deadline

• Establish working schedule to meet deadline
• Follow the guidelines
• Get budgetary assistance
• Ask colleagues and Grants Director to critique your draft

Step 5: Final Internal Approval and Submission

During final weeks prior to deadline

• Polish final version of proposal
• Complete, sign, and obtain other signatures for Internal Approval Form
• Submit completed forms and final version of proposal to Grants Director for submission to sponsor

Step 6: Post-submission Activities

Notice of award may be received anywhere from 3-9 months AFTER submission

If funded:

• Send copy of award letter to Grants Director
• Meet with Grants Director and Account Secialist to discuss account procedures and review project requirements
• Complete progress reports by required deadlines

If not funded:

• Request reviewers’ comments
• Rewrite and resubmit if appropriate
• Explore activities that can improve your future funding chances

Keep everybody in the loop and plan ahead!