Frequently Asked Questions

What kind of supporting documentation do I need to submit with a BA6-journal entry for processing?

Supporting documentation can include a copy of the invoice, or timesheet and proof of where the charge originally hit (budget report…etc).

Why can't I use 0502, 0508, or 0511 as an account code on my forms?

These are overall rollup numbers to designate what type of expenses the budget is set-up for.

0502-Salaries and Benefits

0508-Current Expenses

0511-Capital (Equipment) Expenses

When do I use the BA6 (Journal Entry Form)

When moving a specific expense that has already occured from one chartstring to another.

When do I use the BCTC Budget Transfer form?

When moving a portion of your department budget from one chartstring to another to cover future purchases.