Supporting documentation can include a copy of the invoice, or timesheet and proof of where the charge originally hit (budget report…etc).
These are overall rollup numbers to designate what type of expenses the budget is set-up for.
0502-Salaries and Benefits
0511-Capital (Equipment) Expenses
When moving a specific expense that has already occured from one chartstring to another.
When moving a portion of your department budget from one chartstring to another to cover future purchases.